Committee advice
Making Good Decisions in a Body Corporate
Good decision-making doesn’t happen by accident. It requires structure, transparency, and an understanding of the legal and human factors at play.
8 Dec 25
In Queensland, our natural environment makes timber buildings a target for termites. Termites are a class of insects that consume timber as their food source, and if left undetected or untreated can cause significant structural damage to timber-framed buildings.
This article focuses on townhouse or villa-style developments. Whilst termites can also threaten a high-rise apartment building – those building types are more likely to rely on steel or concrete for structural stability, so are less likely to be at-risk for termites.
This article focuses on townhouse or villa-style developments. Whilst termites can also threaten a high-rise apartment building – those building types are more likely to rely on steel or concrete for structural stability, so are less likely to be at-risk for termites.
How to prevent termites
Termites are a fact of life and exist everywhere – in trees and in the soil (hopefully not in buildings). Buildings must have a strong line of defence which should consist of:
Importantly, the requirement to inspect at least once per year will always exist, even if the body corporate has invested in a new chemical termite barrier.
- A physical barrier to prevent termites from accessing timber elements
- A chemical barrier (to kill termites as they try to access the buildings)
- Regular inspections (at least yearly) to detect and treat any termite activity
- Keeping moisture away from the base of buildings. Fix up those dripping garden taps or air-conditioner drains to keep moisture away from the foundations
- Keep gardens and hedges away from the building so that the foundation and lower walls are exposed to sunlight and can be inspected visually
- Clear out building gutters regularly (termites can fly and can enter through the roof)
Importantly, the requirement to inspect at least once per year will always exist, even if the body corporate has invested in a new chemical termite barrier.
What is the body corporate responsible for?
There is an established requirement for bodies corporate to maintain the common property (including preventative maintenance). Carrying out termite inspections is a form of preventative maintenance.
The most common plan type for this style of development is a building format plan. The common property in a building format plan generally includes:
The common property (as a defined term) is much more extensive than ‘common areas’. Whilst a body corporate is always responsible for its common areas (e.g. swimming pool, BBQ area, gym etc), the body corporate often has significant responsibilities for the structure of each townhouse.
The issue to consider is that if the body corporate’s termite contractor did not go into each lot, it would be basically impossible for the body corporate to inspect the areas of common property for which it is responsible (as those elements are concealed by plasterboard, bricks and roof tiles). The body corporate also has statutory powers under the law to:
The most common plan type for this style of development is a building format plan. The common property in a building format plan generally includes:
- Earth beneath/around the townhouses
- Slabs
- Boundary walls
- Structural walls inside each townhouse
- Structural beams/other structural elements in between different levels of a single townhouse
- Roof trusses/roof framing of each townhouse
- The roof cavity inspected via the manhole
- The boundary walls inspected by thermal camera and/or visual inspection of interior timber trims
The common property (as a defined term) is much more extensive than ‘common areas’. Whilst a body corporate is always responsible for its common areas (e.g. swimming pool, BBQ area, gym etc), the body corporate often has significant responsibilities for the structure of each townhouse.
The issue to consider is that if the body corporate’s termite contractor did not go into each lot, it would be basically impossible for the body corporate to inspect the areas of common property for which it is responsible (as those elements are concealed by plasterboard, bricks and roof tiles). The body corporate also has statutory powers under the law to:
- Enter each lot to assess common property which is only accessible from within the lot
- Give owners directions to maintain their own lot if additional maintenance is required
- Step in and carry out maintenance which owners fail to carry out
Standard format plan lots
Less common than a building format plan is a standard format plan. The standard format plan creates increased responsibilities for individual lot owners, instead of the body corporate. The strategies for defending against termites are often the same, however, in a standard format plan, the body corporate generally will not pay for the inspection of each townhouse structure – as that is owned by the lot owner.
If you are unsure about your own plan type, feel free to contact us for advice.
If you are unsure about your own plan type, feel free to contact us for advice.
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