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In today’s digital age, embracing electronic communication is a smart move for body corporate owners. One of the simplest, yet most effective changes is the transition for owners to receive all body corporate communication – such as levy and meeting notices, meeting minutes and general correspondence, by email rather than traditional post. This shift offers significant benefits, particularly in terms of cost savings, efficiency, and environmental impact.
Cost savings for the body corporate
Switching to email communication can offer substantial cost savings to the body corporate. The expenses associated with printing, postage, and administrative tasks to mail body corporate correspondence can add up quickly.
Faster and more reliable delivery
Email delivery ensures important information like levy notices reach owners instantly, eliminating the risk of delays due to postal disruptions or lost mail. This is particularly beneficial for:
- Owners who travel frequently or reside overseas, ensuring they receive notices without delay.
- Last-minute reminders or urgent updates, as emails can be sent quickly and easily.
Improved record-keeping and compliance
Emails provide a digital trail, making it easier for owners and the body corporate to track levy notices, payment reminders, and other body corporate correspondence. This can:
- Reduce disputes over lost or missing levy notices.
- Improve compliance with levy due dates and receipt of meeting notices and minutes.
- Allow for easy search and retrieval of past communications without the need for physical storage.
Better for the environment
By reducing paper consumption, printing, and physical mail transport, body corporates contribute to a more sustainable and eco-friendly approach to communication. Going paperless aligns with modern environmental practices and reduces the carbon footprint.
Traditional post is still available
We understand that, for whatever reason, not everyone is ready to make the switch to email communication – and that’s perfectly OK.
For owners who prefer traditional mail or may not have access to email, we will continue to send body corporate information and important communications via post. While email remains the most cost-effective and efficient method for most, we want to ensure all owners have the flexibility to receive their notices in a way that suits them best.
Rest assured, no matter your preferred communication method, BCsystems is committed to keeping you informed and involved.
Pro Tip: Do you use your work email address to receive your body corporate communication? Please ensure you update your details if you change employer or go on extended leave.
Pro Tip: Emails not arriving? With improved security settings don’t forget to check your junk and spam folders.
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