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Electronic voting provides a secure, legally supported way for lot owners to participate in body corporate meetings and committee elections.
Since the introduction of the new regulations on 1 March 2021, bodies corporate can facilitate digital voting that streamlines meeting procedures, reduces administrative costs, protects anonymity for secret ballots, and ensures votes are counted accurately.
What Is Electronic Voting?
Electronic voting, or e-voting, allows lot owners to cast their votes digitally instead of using traditional paper forms. Rather than printing and returning voting papers, owners can log into a secure platform to review motions and submit their vote with a few clicks.
While the process is digital, the motions themselves remain unchanged. The only difference is the way votes are submitted and counted.
The Legislation on Electronic Voting
Electronic voting converts the traditional paper-based process into a secure digital format.
Meeting agendas and motions are sent electronically to owners, who access them via a secure platform using provided login credentials. Owners then review the documents, select their voting preferences, and submit their votes digitally, either before or during the meeting if the system allows.
The platform automatically validates votes to ensure only eligible owners participate, prevents duplicate submissions, and verifies compliance with the secretary’s instructions. Votes are then tallied automatically, reducing human error, and the results are seamlessly incorporated into the meeting minutes.
BCsystems uses and recommends the StrataVote platform.
Benefits of Electronic Voting
Electronic voting offers a number of practical advantages:
- Greater participation – owners can vote from anywhere, removing barriers such as printing, posting, or attending meetings in person.
- Improved accuracy – digital platforms reduce errors in vote submission and counting, particularly for secret ballots.
- Faster results – votes are tallied instantly, allowing decisions to be made quickly and efficiently.
- Cost savings – reduced printing and postage lower administrative costs for the body corporate.
- Environmental benefits – electronic delivery of documents reduces paper usage and the associated carbon footprint.
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