Committee advice
Who can approve significant body corporate spending?
Who can approve significant body corporate spending? Learn how the committee spending limit works, when owners must vote and when two quotes are needed.
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As a member of a body corporate, have you ever wondered about the specific roles and responsibilities of the committee members? This article breaks down each and what can be delegated to the body corporate manager.
This article is a transcript of a recent webinar question answered by Strata Operations Manager Matthew Savage.
The chairperson’s responsibilities
The chairperson’s responsibilities are loosely:
- Chairing body corporate meetings
- Signing documents
- Interface with the body corporate manager or onsite/caretaking manager if applicable
These responsibilities are relatively straightforward, but they’re crucial to ensuring that the committee functions effectively.
Check out our guide on how to be an effective chairperson.
The secretary’s responsibilities
The secretary shoulders an extensive range of responsibilities, overseeing crucial administrative tasks, including:
- Scheduling meetings
- Preparing and distributing notices
- Handling correspondence
- Managing all interaction with stakeholders including lot owners
- Reviewing meeting materials and validating votes
- Ensuring written agreements are in place and reviewing
Given the comprehensive nature of these tasks, many bodies corporates opt to engage the services of a professional body corporate manager to ensure efficient and accurate completion.
The treasurer’s responsibilities
The treasurer assumes responsibility for the financial aspects of the body corporate, handling various accounting tasks, including:
- Preparing and issuing levy notices
- Managing all levy account functions, such as receipting, issuing tax statements, and maintaining payment plans
- Making payments to contractors
Again, given most bodies corporate are made up of volunteer committees, most elect to outsource these tasks to a body corporate manager.
Delegating responsibilities
While committee members are entrusted with significant tasks as mandated by legislation, they have the option to delegate these responsibilities to a professional body corporate manager. Delegation ensures efficient and accurate completion of tasks while adhering to legislative requirements.
By enlisting the support of a reputable body corporate manager, the committee can focus on strategic decision-making and community engagement, confident that operation responsibilities are in capable hands.
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